Having and Using

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If you are in sales or, better yet, an evangelist for any product/service, many times the worst response you can hear is, "Oh yeah, I have that."

I was guilty of this earlier today while emailing back and forth with @brian_dailey. 

I just arrived back home last night after being in San Diego since last Thursday.  The problem is that last Wednesday my iPhone decided to completely stop working (damaged motherboard, it seems).  Brian attempted to share some good advice talking about how Google Voice has saved him on many occassions (apparently he is quite rough on cell phones) in the past for quick re-routing of calls.

My response: "Yeah, I have Google Voice."

What does that even mean?  Should I get a cookie?  I obviously am not USING Google Voice in the very effective manner that my friend was trying to share with me.

My guess is that this comes up so often due to ego. Most of us are very similar in this way. We really like to hear about new things. But we really, really like to know about something before everyone else.

Honestly, how many times in the past month have you responded in this manner when there was potentially helpful advice on the other end that you shut down due to your response?

Thanks to @sgordon70 for inspiring this first post on Posterous.  I have HAD an account on here for over a month, but that is worthless until I USE it.

Thanks to Brian and Scott for setting me straight today.

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Cooking Channel Kicks Off

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For a very amateur but curious home cook, the Cooking Channel could not come at a better time.  The Food Network has always been one of the few stations that gets heavy rotation in our home, but in recent years it has slipped into a MTV-esque shell of itself.  Cooking shows that challenged its audience fell to the wayside in similar fashion as music videos. Enter The Food Network 2, officially named Cooking Channel. Cooking Channel has launched with a promising lineup for home cooks who want to learn how to be better.  Back-stories and history laced with both local and international cooking fills the current lineup sheet. Everyday Exotic features Chef/musician Roger Mooking out of Toronto.  Mooking is a prime example of what Cooking Channel appears to be pushing: young, edgy, and very knowledgeable. Drink Up?  If you say so!  Very excited to see how Darryl Robinson pushes his art of hand-crafted cocktails.  The one negative hint that I see in the show description is the nickname referenced for the host as Dr. Mixology.  Ugh! The two international entries in the initial lineup are Indian Food Made Easy and Chinese Food Made Easy.  Both of these have a ton of promise, but these types of shows have a tendency to fizzle due to the niche of their menu.  One of the issues with expanding on either Indian or Chinese food for many home cooks is the access to a large set of ingredients.  What most have access to will limit how far they can push either of these cuisines. There is one show that seems to be better suited for the style of MTV, err The Food Network.  This is Unique Eats.  I'll let their website describe what I see as a scary sign. "(Unique Eats is) the first look and the last word in everything extreme in food today." Overall, Cooking Channel appears to be a welcome shift in instructional cooking for television.  Let's hope they continue down the proper path and there is no need for TFN3.
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TED: Jamie Oliver – Teach Every Child About Food

The annual TED conference is happening right now in California.  Expect to see a lot of buzz around mind-blowing presentations and conversations from the some of the world’s finest thinkers.

The first TED talk that hit one of my chords was by Jamie Oliver (video below) on the effect that the world’s eating habits are not only having on current death tolls but also our children’s expected lifespan.

Jamie presents a simple pyramid diagram of where the effort is needing to come from, so our children learn the important food lessons that the vast majority of my generation were not taught properly.

Watch the video above.  I would love to hear your take on his message.

Is it realistic?

Are we ready?

 

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What Auto-Renewals Miss

An important aspect of being a true SaaS model is the ability for your customers to become a paying customer without the need to interact with someone directly.  Many SaaS companies also utilize the efficient practice of auto-renewing their clients with an easy option to cancel their subscribed services.  The advantages to this are lower acquisition costs due to the absence of man-power, and -- if your cost structure is low enough -- an almost “under the radar” effect for the renewal.

We approach this transaction differently, though, for our for specific reasons.

NOTE: One key aspect that should be considered when making this decision is the size of your average transaction.  If you have a $2.00/month subscription, an auto-renewal system is a must.  This is vastly different than a $2,500+/year subscription relationship.

Our clients predominantly choose an annual contract versus a monthly subscription based on the impact to their business.  Switching costs are high when you are serving as the backbone for an entire department or across multiple departments.

Due to the nature of our clients and how they use our products, we view renewals as a chance to build upon our relationship with them as well as look for opportunities for cross-selling, up-selling, or identifying needs not being met with their current subscriptions.  This is where renewals go from merely keeping the lights on to being a growth stream for your company.

Many of our clients are also education and government organizations.  Many times, having a credit card on file is not something they prefer when buying.

There is more than likely a formula that can be derived based upon some key factors:

  • Renewal amount/frequency
  • Number of clients
  • Compensation of employee responsible for renewals
  • Internal opportunities for cross- and up-sells
  • Do clients need PO process associated with invoice?

Although auto-renewals are an extremely valuable addition to most SaaS offerings in the consumer marketplace, be aware of some of the opportunities that your company may miss out on when not utilizing the opportunity to build on your personal relationships.

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App as a “Form”

Sign-up forms on your website are a critical component for any successful SaaS company.  Are you paying enough attention, or are you putting the responsibility on your prospects to navigate rough waters?

Taking this thought further, most SaaS applications are an in-depth form with specific functionality wrapped around it.  With that thought in mind, how much time is spent during the development process thinking of the interaction with your SaaS as a conversion opportunity?

This post from the Conversion Room Blog is geared towards your website forms, but the information is extremely valuable when it comes to application design, as well.

Our HelpDesk Ticket software is a very clear example of the “app as a form” concept.

The thought of each interaction with our HelpDesk as a conversion opportunity is brand new to me.  I’m hoping to get feedback on this concept to flesh it out further.

One complication that many SaaS products will encounter is their highly configurable nature.  Taking into consideration your clients’ desire to add more and more fields to your standard form will certainly increase the amount of care needed for pre-launch design.

How will the conversion rate change when too many custom fields are added?

Will the intended “simple” feel of your application be lost once a local administrator has their say?

How can you preempt this common behavior?

Thinking of our application as a conversion calculator for organization’s support structure is interesting (to me).  What would our conversion funnel --for brand new clients-- look like from logging in through work order request completion?

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Hunters and Gatherers

Note: I apologize to Seth Godin for a post of similar names on the same day. I felt like I was in the Twilight Zone when I saw his post in my reader this morning.  I kept the “Gatherers'” part even though his “Farmers” is probably more accurate due to the active nature of farming versus the passive nature of gathering.
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Hunters and Gatherers are roles that are critically important to every civilization throughout history.  Your organization (expecially your sales team) is no different. The key to successfully building your sales team is identifying up-front who on your staff fits each role as both are needed. Gatherers are task-oriented and better suited to cultivating your current client-base for up-sells, cross-sells, and farming for referrals.  They are people who are better suited in roles of consistency.  Gatherers are able to identify potential trouble areas and apply the right amount of care to get them back to a healthy state.  Meticulous, observant, and patient are key attributes for your Gatherers. With bigWebApps HelpDesk ticket software, it is vitally important to maintain our referral percentage above 90%.  This is the lifeblood of any SaaS model. SaaS Churn is discussed from a mathematical stance by Joel York in a recent post on his must-read Chaotic Flow blog. The continual revenue stream from renewals affords the company stability for those periods of drought that your company is certain to experience.  Are you making sure your Gatherers are getting the praise that they deserve?  It is easy for them to be over-shadowed by the glitz and glamour that comes along with your Hunters’ new business. Hunters, on the other hand, are not naturally gifted at the tasks necessary for cultivating your current fields.  Hunters are restless folks who excel at tracking moving targets.  The challenge of finding the right spot, establishing a valuable working relationship, and bringing them in as a client is what motivates them.  Hunters must be challenged in a different way than Gatherers.  Going to the same fields each and every day throughout the year not only doesn’t excite them; it demoralizes them. Hunters have the ability to boost overall morale at a company.  At bigWebApps, we intentionally communicate “big wins” throughout the company in an attempt to let them know that without their specific services, the Hunter would not be able to perform. Growing our business with both Hunters and Gatherers for our HelpDesk ticket software is vital for the future of the company. Renewals are for today.  New business is for tomorrow. (note: this statement is being contended internally. more to come in a future blog post) bigWebApps is currently looking for Hunters for our Atlanta office.  If you are interested in hunting with us for our HelpDesk ticket software, click here to see the job description. Photo Credit: The Library of Congress. Click on the image to see their Flickr photostream.
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Providing the “How” Not the “How-To”

New technology is not always about inventing a better process.
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Many times, your client may already have a fantastic map of how they perform a specific function for their organization.  When you encounter this, is your SaaS application ready to be the tool that helps them better execute on their plan?  Or is your application built in a way that forces them into what you perceive (or at least market) to be a “better” way of doing things? Building your application in a way that allows your client base to transition through your offering is one key to building a successful sales process.  The decision maker that your sales team is talking to may agree that you have a “better” process, but she does not feel it is worth the pain of interrupting her team’s flow for incremental benefit.  This is one of the toughest roadblocks to encounter as a salesperson.  The best response your team can have for this line of thought is to have the transition process well documented based on past successes.  These are very specific case studies that don’t talk about long-term success with your product as much as it focuses in on the successful launch of your product. Getting a prospect to envision her and her team successfully crossing the bridge is the primary goal.  Your product is going to make her team more successful.  It’s your job to help her visualize the navigation of the trip. There are times when a prospect’s process needs to be sent to pasture, but on the flip side of that coin are the cases where your application needs to merely grease the wheel of their current model.
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Help Save My Baby Some Embarrassment for Life

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Last year, I committed to joining Team Nash Stache to raise awareness and money for men’s health, in particular prostate cancer (and new this year – testicular cancer).  The program is called Movember. Fast forward to the present, and Mary (my wife) and I are expecting our third child any day! Since I won’t back out of my commitment to Team Nash Stache to help raise money, our baby is in danger of having her/his baby photos forever remembered with her father’s inability to grow a proper manly moustache.  This also puts my good standing (loosely used) with my wife as she is 100% appalled by the pencil marks on my face. What does this mean to you? How can you help?  I made a deal with Mary that if I can raise my goal of $300, I would shave the moustache prior to Baby Moore #3’s delivery. If you could help in any small way, you will forever be in good graces with my wife, Baby Moore #3, and men around the world – please donate here. And for the sadistic bunch, if you are that committed to having this moustache remain – any single donation of $100 towards this cause will guarantee at least one picture shared with all of Baby Moore #3 and me still sporting the MO!
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Client Value to Acquisition Cost Calculator

Inspired by Peter Cohen’s blog post about How Much Marketing Spend is Enough, the calculator below will help you determine what your client acquisition cost is compared to their lifetime value.

For business owners, this tiny piece of data is one of the most critical bits of information that you should track on a consistent basis.  If you don’t know this number already, check your performance below.

If you are in early stages of starting a business, this is definitely worth the time.  It is also imperative that you are brutally honest about your numbers.  This is not the time to present the hopes & dreams numbers that you used with your potential investors.

If you have not started your business yet, use the calculator below with honest projections.  This will help you get a feel for where your price needs to be to survive IF you are able to deliver the number of clients that you hope.

Tips for using the calculator:
-Type numbers in the BLUE fields only
-If this is your first year, the first two sets of numbers (New, ALL) will be the same
-If you are not a recurring revenue model, the Avg. lifetime of clients will be 1
-Include salaries, commissions, and marketing spend in the Sales/Mktg Costs
-This is not an end-all to all costs.  You must also have solid budgets for R&D, Operations, and other important aspects of your business worked out.

 

After using this calculator on bigWebApps’ 2008 numbers, I was very pleased to see a 2.40 score.  Due to a few big deals early in 2009, our number is an unsustainable 6.78 which should correct over the course of the year.

What’s your score?  Have any feedback?

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Is Your Idea Key to SaaS Success?

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You have probably already guessed that the answer, in my estimation, is no. You may be able to garner some attention from friends, a few dollars from friends and family, and a decent amount of attention from local media outlets.  But your idea is worth zero without execution. Below is, in my order of importance, the list of the key ingredients to you achieving success (you define what that is) with a SaaS company. 1. Sales – This is intentionally separated from marketing in this context.  Until you receive money via your product you are still only in possession of an idea.  Selling can be defined in many different ways, though, so it does not have to be a direct sale to a client. Seth recently wrote about finding 10 people who want/need your product enough to take you up on your offer.  Once you have ten, find ten more.  If you’re lucky, the first ten will be finding ten more at the same time because your product delivers as promised (or more). Some of you may feel that this is marketing. But that’s one of the main problems with a non-sales culture. People are extremely comfortable when they feel they are “marketing” but icky when it’s called “sales”.  If you have a product that is going to positively impact your potential clients, then you are doing them (and yourself) a grave disservice by not getting it into as many people’s hands who need it.  If you get uncomfortable about telling someone you know about your product, then your sub-conscious may be telling you that you are over-promising. 2. Relationships/Support – the misconstrued dream that many people entering the SaaS world have is that once you build the application and it works well, all your clients will understand it, adopt it easily, hand over their credit card, and never cancel.  Okay, maybe when it’s put like that you deny that you feel that way.  But you’re only lying to yourself. If anything this group could have been lumped in with sales because as a SaaS model company, your relationships with your current clients is your on-going sales model. This does not have to be a time-intensive process if you implement the proper tools and controls, but it does take effort. 37signals are masters at this.  They have a recent post on exactly how important their customer’s experience is to them. We had a recent post here about how the relationship goes well beyond your customer service rep.  It is also the responsibility of your billing people, marketing people, collections staff, everyone! 3. Operations, a.k.a. Bootstrapping – if you are going to survive, you better have the purse strings drawn tight on unnecessary expenditures. No matter how good your sales and relationship teams are, the person in charge of your outgoing expenses can cut the jugular at any second.  Once it’s cut; lights out. NOTE: I am aware that there are a few companies out there like Facebook and Twitter that can bleed money for what appears to be forever. Go buy a lottery ticket instead. 4. Technology/Your Idea – this section does not include all technology involved throughout your company.  It’s impossible to separate any one department from the general term “technology.”  The idea here is that your idea, although the basis of the business being started, is not the most important piece to your future success.  Obviously, you need a viable concept and the development chops to build it (whether on your own or hired), but without the key pieces in place your application is just another piece of unused software… but delivered over the web. Photo Credit: Kyle May
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